We are looking for an experienced applicant for the position of Assistant Manager at Valley River Humane Society. The role of the Assistant Manager is to collaborate with and assist in the duties outlined below.  The Assistant Manager will work alongside the Shelter Manager and oversee and assist with the responsibilities of the Book-keeper and Receptionists. If you are adept at communication, organization, and love a fast paced environment you are the applicant we are looking for.

SPECIFIC DUTIES:

1. Office Manager Responsibilities

1. Supervisory Duties

• Oversee day-to-day work of clerical and administrative staff in all departments.

• Ensure that workloads are manageable with available staffing resources such as number of available employees and volunteers, time constraints, and equipment.

• Act as a resource for staff by assisting with questions, concerns, and conflict resolution.

2. Receptionist Duties

• Assist Receptionists, as needed, with any and all Front Desk responsibilities including, but not limited to answering the phone, providing best-in-class customer service, and scheduling appointments for adoptions, veterinary procedures, and animal transport.

2. Book-keeping Responsibilities

1. Manage the VRHS Quickbooks Accounting Program

• Complete end-of-month reports.

• Enter new donor information and update existing donor information.

• Process Accounts Payable

• Process and maintain personnel files

2. Collaborate with Accountant

• Process Payroll for the Shelter and Thrift Store.

3. Banking

• Make regular deposits for the Shelter and Thrift Store

• Maintain and regulate Petty Cash

d. Manage Donations

• Manage Paypal donations

• Manage Donation boxes located in Cherokee and Clay counties: collect, deposit, and record cash donations

3. Shelter Management

1. Manage Inventory

• Collaborate with Clinic, Laundry and Kennel Leads to generate a list of items to order on an as-needed basis.

• Place orders with Vet Cove and other Suppliers.

• Receive shipments, confirm receipts of items and collaborate with Leads to store items appropriately.

2. Manage Volunteers

• Collaborate with Shelter Manager and Volunteer Organizer to accept, oversee, and assist Volunteers.

3. General Managerial Responsibilities

• Assist Shelter Manager with any daily activities as needed or requested.

The salary range for this position is $30,000 – $40,000, with flexibility based on qualifications, experience, and other relevant factors.

APPLICANT REQUIREMENTS:

We are looking for applicants with 1 year of management/supervisory experience (preferably in non-profit work). Experience with Quickbooks is a requirement. Applicants should have a deep sense of compassion and a strong desire to help both animals and people, and the ability to maintain a positive work environment. Attention to details and strong communication skills are a requirement for this position along with the ability to multitask at a fast pace.